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    When do direct deposits post?

    Article ID: 2000089


    This article explains the direct deposit processing timeline.


    For payrolls transmitted at least 2 banking days from the check date:

    As long as you transmit your payroll two banking days prior to the paycheck date, direct deposits are made available to the receiving bank as of 12:00 a.m. on the paycheck date. However if the paycheck date falls on a non-banking day, direct deposit paychecks will be posted on the next banking day. The funds are posted to the employee's account at the discretion of the receiving bank. Employees should contact their banks to learn the exact time that direct deposits are posted to their accounts.

    (X) days before the Check DateDetails
    2 banking daysBefore 5:00 p.m. Pacific time:
    * You can transmit additional payroll data with the same Check Date
    * You can cancel transmitted payroll data with paychecks dated 2 banking days in advance
    At 5:00 p.m. Pacific time: All payroll data received by Intuit, with paychecks dated 2 banking days in advance, are electronically sent to ACH (Automated Clearning House) for processing.
    1 banking dayIntuit will debit the employer's bank account. Debit can happen anytime within the day.

    See also Desktop payroll bank returns due to NSF
    0 banking days
    (Check Date)
    Direct deposit funds are made available to the receiving banks as of 12:00 a.m. Pacific time.

    See also Direct Deposit rejected

    For backdated payrolls:

    If you transmit a backated payroll (i.e., the paychecks are dated less than 2 banking days in advance), then the direct deposits will post two banking days after the payroll is transmitted.

    To confirm that Intuit received your payroll transmission:

    Option 1: Check the Items Received by Intuit in the Send/Receive Payroll Data window.

    1. From Employees on the top menu bar, choose Send Payroll Data.
    2. In the Items Received area, look for payroll data confirmation of your payroll.

    3. Select the appropriate confirmation of the payroll and click View to see the confirmation details. 

    Option 2: Wait for the direct deposit email confirmation.

    The QuickBooks Desktop Direct Deposit email confirmation is sent, to the listed Payroll Administrator of the company, shortly after transmitting payroll to Intuit.

    Option 3: View the current status of your payroll in the QuickBooks Desktop Payroll Service Account Maintenance page.

    1. In QuickBooks Desktop, click Employee menu > My Payroll Service > Account Info/Preferences.
    2. Sign in using your Intuit Account login.
    3. In the Direct Deposit section, click the View link next to Payroll History.
    4. Enter the direct deposit PIN, and click Continue.
    5. You may click Print to print the page, or you may click logout to close the page.

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