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    Pay an employee a partial or prorated salary amount

    Article ID: 1002057


    When a salaried employee has worked less hours than are allotted in the current pay period and doesn't have enough sick or vacation hours to make up the difference you can pay the employee for hours worked instead of salary.

    Expected Outcome

    You can determine how to pay a salaried employee a partial amount.


    You have a salaried employee set up in QuickBooks.


    When creating your employee's paycheck, you can change the salary rate directly on the paycheck to edit the amount for the current pay period only.

    To edit the salary amount on the paycheck:

    Delete all but one of the salary earnings items (i.e.: Vacation Salary, Sick Salary, etc....) and their corresponding rates on the Preview Paycheck window.

    Highlight the regular salary amount in the Rate column.

    Enter the salary rate for this pay period, press the Tab key on your keyboard to calculate the taxes.

    Review the paycheck and make any other necessary adjustments, click Save and Close or Save and Next.

    A common way to calculate hours for a salaried employee is to take the annual salary and divide it by 2080 (total hours worked in a standard year) to determine the employees hourly rate. You can then multiply the hourly rate by the number of hours for which the employee is being paid.

    Example: John's salary is $30,000. $30,000/2080 = $14.42 hourly rate. John only worked three business days (24 hours) for this pay period. The amount to enter in the Rate column on the paycheck is $14.42 x 24 = $346.08.

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