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    Correct an employee Social Security Number and reprint their W-2 form

    Article ID: 1000851


    If you file an employee's W-2 form with an incorrect Social Security Number (SSN), you need to enter the correct SSN in the employee's record and then reprint the W-2 form for the employee. This article explains how to reprint a W-2 form after correcting the employee's SSN.

    You need to change your employee's SSN by editing their record. After you correct the number, you can print their W-2 form.

    Expected Outcome

    You can reprint the employee's W-2 form with the corrected SSN.


    You have verified the correct SSN.


    To change an employee's SSN and print the corrected W-2 form:

    Choose Employees > Employee Center.

    Double-click the employee name.

    Click the Personal Info tab.

    Change the employee's SSN. Click OK.

    Print the W-2 form.

    If you have already filed your employee's W-2 form with an incorrect SSN, you must file an amended W-2 form (W-2C) with the IRS. For more information, see IRS Forms and Publications.

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