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    Password-protect payroll information in your QuickBooks Company file

    Article ID: 1000069


    This article explains how to password-protect your payroll information.


    You must be logged in as the QuickBooks administrator.

    Expected Outcome

    You will password-protect your payroll information.


    To password-protect your company's payroll information:

    Sign into your QuickBooks company file with your Administrator user name.

    Choose Company > Set Up Users and Passwords > Setup Users.

    Click Add User.

    Create a User Name and Password. Click Next.

    Choose Selected Areas of QuickBooks and click Next until you reach Payroll and Employees.

    Choose the Access Level you want to assign this employee user name. Click Finish.

    To Log in as this user, choose File > Close Company/Logoff.

    Click No Company Open, selpct your company file, and click Open.

    Enter the new user name and password and click OK.

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