Quick Search Results

    Not finding your answer?

    View More Results

    Add another Employer Identification Number (EIN) to your Company File

    Article ID: 1000066


    You have both an old and new EIN, but QuickBooks cannot process separate W-2s for each EIN within the same company file.

    Consult your accountant or the IRS if you are not sure whether you need to file one or two W-2's for your employees. If you don't need to file separately for the two EINs then there's no need to create a new company file. However, you will need to change the EIN in your current company file.

    Expected Outcome

    You will be able to create W-2 forms for both EINs.


    • You must have a new EIN and know the date your EIN was changed.
    • The new EIN does NOT qualify as a Successor. Common examples of this are sales, mergers or acquisitions with significant change to the business, and "Split" companies in which the former EIN remains active.

    Consult your accountant or IRS to determine whether the new EIN qualifies as a Successor or not.


    When a company changes EINs and the new EIN does not qualify as a successor, the old EIN and new EIN are considered two separate entities. Because QuickBooks is designed to handle only one EIN per company file, it cannot separate the information for the old EIN from the new EIN.

    To generate two sets of W-2 forms for employees, you must create a new company file for the new EIN. At the end of the year, you can print a set of W-2s for each company file, one set for the old EIN, and the other set for the new EIN.

    Any transactions that were entered into the old company file after the EIN change must be removed prior to printing W-2s. Otherwise the old company's W-2s will have information that belongs in the new company and the W-2s will be incorrect.

    Top Answers


    Most Used Forms

    Find and download individual and federal forms required for your business.

    Payroll Tax Support

    Stay in compliance, ensure you're up to date on all necessary tax agency information from Federal to State agency


    Give employees 24/7 access to payroll information they need.