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    Change your Federal Employer Identification Number (EIN)

    Article ID: 1000048


    Your Employer Identification Number (EIN) is a 9-digit number issued by the IRS. It identifies your business to the IRS and is used by QuickBooks Desktop Payroll services to validate your subscription. This article explains how to update your EIN when the organization or ownership of your business changes.

    Make sure you consult your accountant or IRS on whether or not you need to submit separate W-2s for the new and the old EIN. If you do need to submit separate W-2s then you need to create a new company file for the new EIN.

    To request for a new EIN from IRS:

    To change an existing EIN: Apply to the IRS for a new EIN by submitting a Form SS-4. For more information, please see IRS Publication 1635, "Understanding Your EIN." You can download this publication from the IRS web site or you can request a new EIN by calling 800.829.4933, Monday through Friday, 7:30 a.m. to 10:00 p.m. local time.
    If you use direct deposit and want to change or correct your Employer Identification Number (EIN), please contact us.

    To change your EIN in QuickBooks Desktop:

    Go to Company > My Company.  Click the edit icon at the upper right.

    In the Federal Employer Identification Number field, enter the new EIN and click OK.

    When prompted to save the new EIN, click Yes.

    Choose Employees > My Payroll Service.

    Select Change Payroll Service Options.

    Click Add to My Subscription and follow the onscreen instructions for adding a new EIN to your payroll subscription.

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