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    Convert QuickBooks Online Edition to desktop versions

    Article ID: 1000044


    This article explains how to convert a QuickBooks Online Edition company file to a QuickBooks Pro, Premier, or Enterprise desktop version.

    Expected Outcome

    You will convert your QuickBooks Online Edition company file to a QuickBooks desktop company file.


    You must have access to both your QuickBooks Online Edition company file and a QuickBooks desktop program.


    To convert your company file from QuickBooks Online Edition to a desktop version, you must sign in as the QuickBooks administrator. Review the following note before you begin.

    • QuickBooks Online Edition (QBOE) will only export entire company files.
    • Data can only be exported into a new desktop company file.
    • Data that was not imported into QBOE has been removed from the file and cannot be exported. One example of this is memorized transactions. That data will need to be recreated in your desktop version after you convert.

    Sign in to your company file.

    When the file opens, click Help in the upper right.

    In the Type beginning of keyword field, type Convert.

    Click Converting data to QuickBooks desktop edition, double-click Converting to QuickBooks desktop edition, and then click Click to show topic.

    In the Help Topics window, click the Start the Export Interview link. The QuickBooks Online Export window opens.

    Follow the instructions to export either Lists only (customer list, vendor list, employee list) or Lists & Transactions. Click Next.

    Use the drop-down arrow to select the version of QuickBooks desktop version you want to convert to and click Next.

    Read the special conditions that apply specifically to your data file and check the box for each topic to indicate you understand the information provided. Click Next.

    Enter your name and the email address where you want to be notified when your data file is ready.

    Within 24 hours you will receive an email from serviceconsulting@quickbooks.com notifying you that your data file is ready.

    Sign in to your company file.

    On the Home page, under Things to do, click Download Company file created on mm/dd/yyyy.

    Select I'm moving my data to QuickBooks Desktop Edition, and I'm cancelling my Online subscription. Click Next.

    Be sure your desktop version of QuickBooks is open but no company file is open. Click Convert on the screen that appears on the web site.

    In the Create a new company field, enter the file name and location where you would like to save your company file on your computer. Click Save.

    If you see a pop-up window that says QuickBooks - Application with no certificate, choose Yes, always and select the box for Allow this application to access personal data.

    Click Continue.

    Click YES > Done.

    When the conversion process is complete, a pop-up window appears in QBOE. Click Finished.

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