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    You Have Paychecks To Send

    Article ID: 1000028


    You are getting a warning message in QuickBooks that you have paychecks to send.

    Expected Outcome

    You will not receive a message you have paychecks to send.


    When starting QuickBooks, you may receive the following error even if you do not have any paychecks queued to send:
    You have paychecks to send


    This message will occur if:
    • You created new Direct Deposit paychecks in QuickBooks that is waiting for you to send.
    • You have already sent the Direct Deposit checks to Intuit but QuickBooks does not recognize them as having been sent.
    • You restored a back up with Direct deposit paychecks from previous payroll.

    If you just recently created Direct Deposit paychecks, you will need to go online to send payroll data. See instructions below:

    1. Verify in your Bank Register if you have new Direct Deposit paychecks that you need to send to the payroll service:
    2. From top toolbar of QuickBooks, click Banking > Use Register.
    3. Select the checking account you use for payroll.
    4. In the Date column verify if you have paychecks for current pay period.
    5. If you have not sent this payroll to Intuit, click Employees at top toolbar and select Send Payroll Data.

    If QuickBooks is trying to send Direct Deposit paychecks that have already been sent to the payroll service, see instructions below:

    1. From top toolbar of QuickBooks, click Lists > Chart of Accounts.
    2. From Chart of Accounts, right click on your Direct Deposit Liability account and select Quick Report.
    3. Change the From and To date of your report to match date of paycheck(s) that QuickBooks is trying to send. The list of Direct Deposit paychecks should display on report.
    4. Double click each paycheck to bring up the picture of the paycheck.
    5. Click the Paycheck Detail button to view the paycheck details.
    6. At the upper right hand corner, click to clear the Use Direct Deposit checkbox.
    7. Click OK.
    8. Click Save & Close.
    9. To zero out the net amount on DD paychecks that you unmarked, see instruction on how to create and use a Direct Deposit Offset payroll item.

    Note: The paychecks you unmarked for Direct Deposit will show up in the Bank Register with net amounts. Because your employees have already received the Direct Deposit funds for this payroll, you will need extra few steps to zero out the net amount on each paycheck that you unmarked for Direct Deposit in order to balance your Bank Account register in QuickBooks.

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