A: Payroll for QuickBooks Online makes it easy to manage payroll yourself within your QuickBooks Online accounting solution.1
Run payroll in just a few clicks. Each payday, enter employees' hours in QuickBooks Online, and Payroll for QuickBooks Online automatically calculates paychecks. Easily print paychecks yourself or use free and convenient Direct Deposit.2 Since Payroll for QuickBooks Online is on the web, you'll have access to the latest federal and state payroll tax rates and forms. Intuit Payroll's team of compliance professionals works with tax authorities to help keep your payroll tax rates accurate and up-to-date.
With Payroll for QuickBooks Online, it's easy to pay payroll taxes and file tax forms. Payroll for QuickBooks Online instantly calculates your federal and state payroll taxes for you and reminds you when and how much you have to pay. You can write a check or conveniently pay your federal and select state taxes electronically with E-Pay for no extra charge.3 Also, Payroll for QuickBooks Online automatically fills in the latest federal and many state tax forms for you-just print, sign and mail them.4 Plus, receive helpful email reminders so your taxes and forms are always on time.
If you need help, get your questions answered by our dedicated payroll specialists. Phone support is available weekdays from 6AM to 6PM Pacific Time.5
A: Since Payroll for QuickBooks Online works within QuickBooks Online, your data is already integrated, so there's no double entry and no exporting of data necessary. Payroll for QuickBooks Online offers an easy, all-in-one solution for managing both your business finances and your payroll.
A: Running payroll online offers you great flexibility, convenience and control. First, you can run payroll, access your payroll information and handle taxes online anytime you want, day or night.
Second, all your data is backed up. We have a comprehensive program designed to preserve customer data even in the case of a natural disaster. We replicate your data every night, and data backups are stored offsite, in a remote data center.Third, there is no software to install or download. Since Payroll for QuickBooks Online is online, you'll have access to the latest tax rates and forms-you won't need to wait for updates.
Fourth, you can easily share data or work with others. No more emailing files; if you want, you can just give your accountant access to your payroll data.
A: Yes, you can start using Payroll for QuickBooks Online anytime.
If you start using Payroll for QuickBooks Online midyear and have already paid employees, you will need to enter your prior payroll data when you start using Payroll for QuickBooks Online so that your calculations are correct throughout the rest of the year. A step-by step guide takes you through the process of entering your prior payroll data. If you are just starting to pay employees, you don't have to worry about any prior payroll data.
A: If you need help, get your questions answered by our dedicated payroll specialists. Phone support is available weekdays from 6AM to 6PM Pacific Time.5
Additionally, you'll have 24/7 access to our online payroll knowledge base, where you'll find helpful tips and answers to even your most specific questions.6
A: It's simple to share your payroll data - you can give your accountant protected access to your company data so that it's easy for you to share data. No more emailing files; your accountant can access your data online anytime.
A: Once you've signed up, Payroll for QuickBooks Online helps you get started quickly with a step-by-step guide for setting up your payroll. You'll enter your employees' wages or salaries, your company's and employees' payroll tax information, and your prior payroll data if needed.
The time it takes you to set up will depend on the number of employees you have and what benefits you offer. Our setup is designed to be quick and easy so you can start running payroll as soon as possible.
Start paying employees the same day you sign up!7 After you have completed the setup process, you can start paying employees using printed checks. If you want to pay employees with Direct Deposit, it will take a bit more time to get up and running.
A: Payroll for QuickBooks Online requires a current subscription to QuickBooks Online (Basic or Plus).
For optimum speed and efficiency, we recommend the following system requirements:
A: The federal government requires every person or company paying wages or salaries to have an Employer Identification Number (EIN). Employers must include this ID number on all payroll-related federal forms, returns, and tax deposit coupons. To apply for an EIN, visit the IRS Web site at http://www.irs.gov for more information.
A: All you need to do is enter employees' hours, and Payroll for QuickBooks Online will generate paychecks. Earnings, payroll taxes and deductions are instantly calculated for you. Easily pay your employees three different ways: print checks yourself, hand-write checks, or use free and convenient Direct Deposit.2
With Payroll for QuickBooks Online, you're in control of when you pay employees. All employees do not need to be paid on the same frequency. You can set up individual employees to be paid on whatever pay frequency you wish.
A: Payroll for QuickBooks Online comes with Direct Deposit, and there are no extra fees for using it.2 Enjoy the convenience of hassle-free paydays. You can deposit your employees' pay directly into their accounts - no matter where you are on payday. Plus, your employees don't need to run to the bank on payday. You can schedule Direct Deposit up to 45 days in advance.
Not all employees have to be on Direct Deposit. Anytime you want, you can set up or remove an employee from Direct Deposit. Checks can be direct deposited into up to two accounts per employee.
Plus, you can use Direct Deposit for expense reimbursements and bonus checks.
Note: we only support W-2 employees and US bank accounts at this time.
A: Yes, Payroll for QuickBooks Online can handle both employees who are paid a salary and those who are paid on an hourly basis. Payroll for QuickBooks Online also handles bonuses, commissions and other wage types.
Payroll for QuickBooks Online handles overtime with ease. You can set it up to do time-and-a-half, double-time, or any custom overtime pay you'd like.
A: Yes. You can use your QuickBooks Online accounting solution to set up contractors as vendors, write them checks, and generate 1099s at the end of the year.
A: With Payroll for QuickBooks Online, performance may slow significantly if you have more than 100 employees or need to prepare W-2's for more than 100 employees. You can add or delete employees from Payroll for QuickBooks Online at any time, with no fees.
A: With Payroll for QuickBooks Online, you can easily track employees' vacation time, sick time, and paid time off. Payroll for QuickBooks Online also handles many deductions like medical and dental insurance, 401(k) plans and other retirement plans, cash advances and more. Payroll for QuickBooks Online does not require all employees to be set up with the same deductions.
A: Payroll for QuickBooks Online automatically fills in the latest federal and many state tax forms for you -just print, sign and mail. For state forms we do not yet support, easily use the State Tax Summary report to fill out the state form. Payroll for QuickBooks Online also helps keep track of when tax forms are due and reminds you to file them on time.
With Payroll for QuickBooks Online, federal and state payroll taxes are instantly calculated. Conveniently pay federal and select state taxes electronically with E-Pay.3
Plus, receive helpful email reminders so your taxes and forms are always on time.
A: Payroll for QuickBooks Online supports federal payroll tax forms W-2, W-3, 940/Schedule A, 941/Schedule B, and 944/945a.
A: The following state tax forms are supported, and more are regularly added: Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Michigan, Missouri, New York, North Carolina, Ohio, Pennsylvania, Tennessee, Texas, Virginia, Nevada, and Wisconsin. For state forms we do not yet support, you can easily use the State Tax Summary report to fill out the state form. For the latest list of currently supported states, see http://www.payroll.com/support/online/main.
A: Yes. With Payroll for QuickBooks Online you can electronically pay federal and select state taxes.3 Some agencies require you to enroll before you start using E-Pay. Our E-Pay setup wizard will walk you through the necessary steps. For the latest list of currently supported states, please visit http://www.payroll.com/support/online/main.
A: With Payroll for QuickBooks Online, your payroll data is protected. Intuit is the trusted small business payroll leader with over 1 million customers.
What Intuit does to safeguard your data and privacy:
While there are many steps we take to protect your data, you can also play a critical role in your data security.
Some tips on how you can help keep your data secure:
A: Payroll for QuickBooks Online was created to offer small businesses an easy and convenient way to manage payroll online for an affordable price. For only $19.95 per month, Payroll for QuickBooks Online lets you easily manage payroll yourself within your QuickBooks Online accounting solution. There are no hidden fees or contracts to sign.
Please note that one subscription equals one company (one EIN). You can purchase additional subscriptions on our Website or by calling one of our business consultants.
A: Feel free to contact us at 866 820-6382 and we will be happy to help you.