Try Payroll & QuickBooks
Do it all in one place
with QuickBooks Desktop.
Try Intuit Payroll & QuickBooks Desktop together.
Save 20% for the first 6 months*
+ $2/employee per month
Save 20% for the first 6 months*
+ $2/employee per month
Save 20% for the first 12 months*
+ $2/employee per payroll
|Integrates with QuickBooks|
|Easy paychecks: just enter hours|
|## Easily pay W2 employees|
|## Easily pay 1099 contractors|
|Pay by check or direct deposit|
|## Click to print checks for free|
|## Use free direct deposit|
|Free expert support|
|## Phone support|
|## Chat support|
|## Email support|
|## Free Year End Help|
|Electronically file W-2's at year-end|
|## Print W-2's for employees|
|Includes Payroll Tax Forms|
|## Federal tax forms included|
|## State tax forms included|
|## Click for payroll tax E-File & E-Pay1|
|We file and pay taxes for you|
|No tax penalties, guaranteed*|
|Payroll setup completed for you|
|Free year-end forms included|
Payroll in your QuickBooks
Save time with everything in one place. No exporting or double checking. Everything is done right in QuickBooks.
Paychecks in 3 easy steps
Just enter your hours in QuickBooks, review and approve your payroll and pay your employees.
Free direct deposit
Print checks or use direct deposit, choose whichever your employees prefer.
Q: What do I need to be able to use QuickBooks Desktop Payroll?
A: You will need to have QuickBooks 2015 or newer.
The federal government requires every person or company paying wages to have an Employer Identification Number (EIN). Employers must include it on all federal forms and returns. You can apply for an EIN at the following IRS Web site: http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Apply-for-an-Employer-Identification-Number-(EIN)-Online.
You'll also need Internet access to automatically download the latest payroll tax rates.
Switching from another payroll service
Q: Can I switch to QuickBooks Desktop Payroll anytime?
Yes. However, if you've already paid employees this year, you'll need to enter your year-to-date payroll history to ensure the calculations are correct. If you subscribe to Assisted Payroll, one of our payroll experts will guide you through the set-up process.
Q: Does QuickBooks Desktop Payroll handle both hourly and salaried employees?
A: Yes. QuickBooks Desktop payroll covers both hourly and salaried employees.
Q: What about bonuses, commissions, and overtime?
A: QuickBooks Desktop Payroll handles all of these, plus many other wage types.
Q: How do I pay my employees?
A: Just enter your employees' hours, and QuickBooks Desktop Payroll will calculate paychecks, subtracting payroll taxes and deductions. Then print paychecks instantly, or use our convenient Direct Deposit.
You can also pay groups of employees on different days. For example, you may pay salaried employees monthly, while paying hourly employees weekly.
Q: Can I pay contractors and produce 1099s?
A: Yes. You can pay both regular employees and independent contractors with QuickBooks Desktop Payroll.
Q: Can I pay employees using direct deposit?
A: Yes. With Intuit's Direct Deposit, you can deposit pay into U.S. bank accounts.
You can always add or remove an employee, or edit their banking information as needed. You can also choose to pay some employees by direct deposit and others by check.
You must send Direct Deposit transactions to us by 5:00 pm (Pacific Time) two business banking days before the paycheck date. You can deposit paychecks into up to two different accounts per employee.
Q: How much does Direct Deposit cost?
A: Direct Deposit for employees is provided at no additional cost for your convenience. By using Direct Deposit, you no longer need to print pay stubs since employees can view their paystubs online.
Q: Which federal and state payroll tax forms are included?
A: Enhanced Payroll and Assisted Payroll complete these federal payroll tax forms for you: W-2, W-3, 940/Schedule A, 941/Schedule B, 944/945a, 943/943a, 1099-MISC and 1096. Basic Payroll does not include any tax forms.
Q: How does QuickBooks Desktop Payroll help me with payroll taxes?
A: QuickBooks Desktop Payroll calculates state and federal payroll taxes.
Payroll Enhanced keeps track of when tax payments are due and completes the latest federal tax forms and most state tax forms for you - just print, sign, and mail. You can also e-file and pay your payroll taxes electronically.
Assisted Payroll files federal and state tax forms for you, and automatically debits your account to pay state and federal payroll taxes on your behalf. After you have finished running payroll, simply submit your payroll data to our service with a few clicks, and we'll do the rest.
Benefits and Deductions
Q: Which benefits and deductions does QuickBooks Desktop Payroll handle?
A: QuickBooks Desktop Payroll tracks vacation time, sick time, paid time off, medical and dental insurance, 401(k) and other retirement plans, cash advances, and more. You can choose different deductions for different employees.
Q: Does it track workers' compensation?
A: Yes. QuickBooks Desktop Payroll helps you apply the right workers' compensation codes so you can generate detailed reports of exactly how much you owe. You can also use our pay-as-you-go workers' compensation service to automatically pay exactly what you owe each pay day. (Extra fees apply.)
Q: How do I activate my Payroll subscription?
A: If you purchased QuickBooks Desktop Payroll in a retail store, in the menu bar click Employees > Payroll > Install Payroll from Box. Then follow the on-screen instructions to complete activation.
If you purchased QuickBooks Desktop Payroll from the web or over the phone, in the menu bar click Employees > Payroll > Enter Service Key. Then follow the on-screen instructions to complete activation.
If you purchase QuickBooks Desktop Payroll in QuickBooks, it will automatically be activated for you.
*After your 30 day free trial, you will automatically be charged 20% off the current rate for the first 6 months, or until you cancel. After 7 months, you will automatically be charged at the then current rate for the service you have selected, until you cancel. Each employee you pay is at a per employee cost at the stated rate, to a limit of 150 employees. Pricing includes 1 state. If you file taxes in more than one state, each additional state is currently $12/month. You may cancel at any time. Offer valid for new customers only, for a limited time, and is not available with QuickBooks Self-Employed or any other QuickBooks Online or Payroll offers. To cancel your subscription, call 866-272-8734 x111. Terms, conditions, pricing, special features, and service and support options subject to change without notice.
QuickBooks Desktop Basic Payroll offer valid for new QuickBooks Desktop Basic Payroll customers only. 20% off applies to the monthly service fee for QuickBooks Desktop Basic Payroll only, and does not apply to the per employee fee. Discount applies to the first 6 months of service, starting at sign up. Staring at month 7, your account will be automatically charged at the then-current monthly service fee for QuickBooks Desktop Basic Payroll. If you’ve selected to add payroll, each employee you pay is at a per employee cost at the stated rate, to a limit of 150 employees. Offers not applicable with a free trial. Offer valid March 1, 2018 through January 2, 2019 at 11:59 pm PT. To take advantage of this special offer, you must purchase via this website. Requires QuickBooks 2016 and above (sold separately). Terms, conditions, features, service and support options are subject to change without notice.
QuickBooks Desktop Enhanced Payroll offer valid for new QuickBooks Desktop Enhanced Payroll customers only. 20% off applies to the monthly service fee for QuickBooks Desktop Enhanced Payroll only, and does not apply to the per employee fee. Discount applies to the first 6 months of service, starting at sign up. Staring at month 7, your account will be automatically charged at the then-current monthly service fee for QuickBooks Desktop Enhanced Payroll. If you’ve selected to add payroll, each employee you pay is at a per employee cost at the stated rate, to a limit of 150 employees. Offers not applicable with a free trial. Offer valid March 1, 2018 through January 2, 2019 at 11:59 pm PT. To take advantage of this special offer, you must purchase via this website. Requires QuickBooks 2016 and above (sold separately). Terms, conditions, features, service and support options are subject to change without notice.