QuickBooks Payroll: Additional Medicare Tax
As an employer you are responsible for withholding an additional 0.9% Medicare tax from an employee's wages and compensation paid in excess of $200,000 in a calendar year. Additional Medicare Tax is an employee paid tax (there is no company match) that began in tax year 2013 (a provision of the Affordable Care Act) and is still in effect tax year 2014.
If you pay wages to employees who are subject to Medicare tax (no matter whether you think you will ever pay any of them over $200,000), you must set up the payroll item Medicare Employee Addl Tax in QuickBooks if you haven't done so already.
To set up the tax follow the three steps in the Additional Medicare Tax User Guide for QuickBooks.
Good news!! Enhancements have been made with the latest QuickBooks release (QuickBooks 2014 R6 or later) with an active payroll subscription automating the steps that add the Medicare Employee Addl Tax payroll item. Ensuring the payroll item is setup for each employee at the moment their paycheck is created.
Tip: To see which version of QuickBooks you have, press F2 on your keyboard. Your QuickBooks version and release (R) number appear at the top of the Product Information window.
We encourage you to revisit this article periodically for any updates and additional details.
Frequently Asked Questions
How do I know if I am affected?
You are affected if:
- You pay wages to employees who are subject to Medicare tax.
What should I do now?
The new payroll item Medicare Employee Addl Tax was released in a payroll update in December 2012. If you are just now setting up the Additional Medicare Tax be sure you have the latest Payroll Update (21412 or later).
Is there an Additional Medicare Tax for tax year 2014?
Yes. The Additional Medicare Tax is in effect for tax year 2014.
In addition to withholding Medicare tax at 1.45%, you must withhold a 0.9% Additional Medicare Tax from wages you pay to an employee in excess of $200,000 for the calendar year.
There continues to be no employer share of Additional Medicare Tax.
What steps should I take once I have the Payroll Update?
Refer to the Additional Medicare Tax User Guide for QuickBooks for instructions
- on setting up the new tax item, Medicare Employee Addl Tax,
- adding it to your employees who are subject to Medicare tax, and
- setting up employee defaults for when you hire and add new employees in QuickBooks.
The guide also includes information on federal tax forms that will include reporting of the Additional Medicare Tax.Our recommendation was to have the new payroll item set up before you created any paychecks in 2013. If you didn't, see
- Desktop DIY: Additional Medicare Tax: Fixing prior year under withholding of taxes, or
- Desktop Assisted: Additional Medicare Tax - Fixing prior year under withholding of taxes
Since this tax is still in effect for tax year 2014, be sure you have the payroll item set up before creating any paychecks in 2014. You MUST set up the payroll item and attach it to your employees, before any of them reach $200,000 in Medicare wages and tips in 2014. This must be done in order for the taxes to be calculated and wages to be tracked for federal forms. If you didn't, see
- Desktop DIY: Fixing Medicare Additional Tax missing from Paychecks in current calendar year, or
- Assisted Payroll: contact us. Click Account then click View Contact Info.
Where can I find instructions for setting up the Medicare Employee Addl Tax payroll item?
When does the IRS require me to start withholding the 0.9% Additional Medicare Tax?
How does QuickBooks know when an employee has reached the $200,000 threshold?
The Medicare Employee Addl Tax payroll item looks at the YTD (year-to-date) wages from the Medicare Employee payroll item.
As long as you have the Medicare Employee Addl Tax payroll item set up and attached to employee records, the payroll item will know when to begin withholding the additional 0.9%. The Medicare Employee Addl Tax payroll item is programmed to begin withholding the additional 0.9% once an employee's Medicare wages (Medicare Employee payroll item) for the calendar year are over $200,000.
Am I required to notify my employees when QuickBooks begins withholding the additional tax?
Why isn't QuickBooks using the $250,000 threshold for married couples when calculating the tax?
An employer is only required to withhold the additional 0.9% Medicare tax from employee wages that are in excess of $200,000 (see IRS FAQ 11 & 31).
The $250,000 threshold will apply when an individual is filing their personal income tax return (see IRS FAQ 3) if they have a filing status of married filing jointly.
Where can I get more information from the IRS about the Additional Medicare Tax requirements?
Will employees have to report Additional Medicare Tax when they file their personal federal income tax return?
Yes. Individuals will report Additional Medicare Tax on a new form developed by the IRS. Form 8959, Additional Medicare Tax, will need to be completed and attached to their income tax return.
Form 8959 and instructions for tax year 2013 are published on the IRS web site. Here are links to the final form and instructions.
Who is going to be required to file Form 8959, Additional Medicare Tax?
The Instructions for Form 8959 includes information on Who Must File.
Also, the IRS provides many FAQs to help individuals determine if they are required to file Form 8959, Additional Medicare Tax. You can refer your employees to the IRS Questions and Answers for the Additional Medicare Tax web site for guidance. The IRS has a section called Reporting Additional Medicare Tax providing FAQs 24 - 29.
What do I do if I just discovered that I didn't withhold the tax on an employee's wages paid in 2013?
Affordable Care Act 101: Key Requirements for Small Businesses
Federal payroll tax law changes for tax year ending 2012 and tax year beginning 2013
Federal Payroll: Changes for Year-End 2013 & Preparing for 2014
Desktop DIY: Additional Medicare Tax: Fixing prior year under withholding of taxes
Recover Medicare Additional Tax across years
Desktop DIY: Fixing Medicare Additional Tax missing from Paychecks in current calendar year