Important: Failure to give Intuit timely notification of your deposit frequency may result in notices, with penalties and interest assessed, for late or early deposits. Intuit is NOT responsible for any penalties and interest charges.
What is a state withholding tax deposit frequency?
When money is withheld from your employee's check(s) for state taxes, that money is called state withholding tax. A deposit frequency is the rate in which you are required to remit withholding tax to the appropriate agency.
How is my deposit frequency determined?
How often you file and pay withholding tax depends on the size of your payroll. The larger your payroll, the larger the withholding and therefore the more frequently you will report and pay the tax.
How do I find out what my state deposit frequency is?
Every employer that is required to withhold tax from their employee's check(s) must register with the appropriate state agency. At that time you will be assigned a deposit frequency. The agency also performs periodic reviews of your account and may change your deposit frequency. When this occurs, the agency will notify you directly of the change. Intuit does NOT receive a notification from the state.
I have been a customer for years, why are you asking for this information now?
Intuit has always required that you provide the most current information, including deposit frequencies, to ensure your taxes are paid and filed accurately.
I have received a deposit frequency change notification. What do I do now?
Assisted Payroll customers: Fax all deposit frequency notifications received from the state directly to the Intuit Tax Department at 866.293.1994.
Basic and Enhanced Payroll customers: Enter this information into QuickBooks directly. See Payroll support
What if I did not receive a notification of change?
Due to the importance of having the correct frequency for your company, we recommend that employers contact their state agencies annually to determine if their frequency has changed for the upcoming year. Below is a list of tax resources to help you in determining what your frequency is.
Once you have verified your frequency with the state, complete the State Tax Change form and send back to us at the fax number or email address at the bottom of the form.
The following is a list of the state agencies, phone numbers, and website URLs along with acceptable deposit frequencies for each state.