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    Virginia state W-2 E-file help

    Article ID: 2000989

    Overview

    Virginia requires employers file W-2s electronically.

    The filing deadline for W-2 wage and tax statements is February 28.

    Expected Outcome

    You will be able to submit your state W-2 Forms electronically by February 28th.

    Assumptions

    You have an active Enhanced Payroll subscription.

    Details

    You can file your W-2s directly from QuickBooks:

    Go to Employees > Payroll Tax Forms and W-2s > Process Payroll Forms.

    On the Select Form Type Screen click the State Form radio button, then click OK. (In QuickBooks 2014: Skip to the next step)

    Select the VA State W-2 form to e-file.

    In QuickBooks 2013 and earlier:
    1. Select VA from the State Drop Down Box.
    2. Highlight VA State W-2s - VA State W-2 Worksheet (E-file Only).
    3. Review the Select Filing Period year, and edit if necessary.
    4. Click OK.

    In QuickBooks 2014:
    1. In the File Forms section, select VA State W-2s - VA State W-2 Worksheet (E-file Only).
      • If you do not see the form, click the Forms button, and select Make a New Form Active. Click the State dropdown button, and select VA. Select the form, and click Add Form.
    2. Click File Form.
    3. Review the SELECT FILING PERIOD year, and edit if necessary.
    4. Click OK.

    Complete the Virginia State W-2 Worksheet and verify your data.

    1. Verify you have the current year version of the form.
    2. Complete the worksheet and verify pre-populated data.
    3. Click Check for Errors to ensure there are no issues that would prevent e-filing.
    4. When you are ready to file your Virginia State W-2s, click Submit Form.

    On the Submit Form window, Click the E-file button

    On the Agency Login Information Screen, enter your e-mail address and contact phone number. Click Submit

    Within 24-48 hours, you should check the status of the form you submitted

    Comments can not be added at this time.

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