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ViewMyPaycheck: Uploading W-2 information

Article ID: 2000838

Overview

After you've printed employees' W-2s, you can:

  • Provide the information online so that employees can view their individual W-2s in ViewMyPaycheck.
  • Download the information directly to Intuit's TurboTax when they prepare their taxes.
Federal guidelines for online and printed W-2s

When will 2013 W-2s be available?

  • (QuickBooks Enhanced Payroll) You can upload your employees' 2013 W-2 information from QuickBooks after 12/13/2013. After their 2013 W-2 information has been uploaded, most employees can view copies of their W-2s starting on 01/01/2014.
    NOTE: After you upload the W-2 info from QuickBooks, it will take up to 24 hours for the W-2s to be available to your employees.

  • (QuickBooks Assisted Payroll) Your employees' 2013 W-2s will be available in ViewMyPaycheck from 01/18/2014 through 12/01/2014.

Can I review my employees' W-2s in ViewMyPaycheck?
Uploading W-2 data is different than uploading pay stubs. When you upload W-2 data from QuickBooks to ViewMyPaycheck, your employees can see their own W-2s, but you won't be able to see them. If you want to review your employees' W-2s, you'll need to do so in QuickBooks.

Do I have to upload my employees' W-2s from QuickBooks to ViewMyPaycheck? (QuickBooks Assisted Payroll)
Since the Assisted Payroll service prepares your W-2s, all you have to do is enable the download of this information to ViewMyPaycheck (ViewMyPaycheck 1 only). You DO NOT need to complete the steps listed in this article. When the W-2s are ready, the Assisted Payroll service will make the W-2s available for your employees (typically mid-January through the beginning of December). Note, however, that the Assisted Payroll service does not upload amended W-2s to ViewMyPaycheck.

Assumptions

You're a ViewMyPaycheck administrator, have signed up your company for ViewMyPaycheck, and have uploaded payroll data.

Details

Assisted Payroll: You do not need to complete the steps listed in this article. All you have to do is enable the download of this information to ViewMyPaycheck (ViewMyPaycheck 1 only).

Enhanced Payroll: To upload W-2 information from QuickBooks to ViewMyPaycheck, follow the steps below:

Start QuickBooks and open your QuickBooks company file.

Click Employees > Payroll Tax Forms & W-2s > Process Payroll Forms.

Select Federal form, and then click OK. (Skip to the next step in QuickBooks 2014.)

Select Annual Form W-2/W-3, enter the correct filing year, and then click OK. (Click File Form in QuickBooks 2014.)

In the Select Employees for Form W-2/W-3 window, confirm that only those employees whose W-2 data you want to send are selected.

Click Print/E-file.

In the Print/E-file Form window, click Provide W-2s Online.


Important: After you upload your employees' W-2 info from QuickBooks, it will take up to 24 hours for the W-2s to be available to your employees.

The data is securely sent and stored by Intuit where your employees can view and print their W-2 information with ViewMyPaycheck as well as with TurboTax. You'll receive an email confirmation as soon as the W-2 information is successfully received.