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    North Carolina state W-2 E-file help

    Article ID: 2000669

    Overview

    Employers that report 250 or more employees must file copies of the Form W-2 information on CD-ROM. The department encourages filing on CD-ROM for less than 250 employees.

    The filing deadline for this information for paper reports is February 28 and for electronic data is March 31.

    If the due date falls on a weekend or holiday, the filing is due on the next business day.

    Expected Outcome

    You will be able to file your W-2s electronically with the North Carolina Department of Revenue by the due date of March 31st.

    Assumptions

    You have an active Enhanced Payroll subscription.

    Details

    To submit your state W-2 forms electronically:

    Create the W-2 that you will upload in step 3.

    Copy the file created in Step 1 above to CD.

    Prepare your State W-2s for submission to the Agency

    Your file must be copied to CD-ROM for submission to North Carolina.

    The external label on the CD needs to include:

    • Name and address of sender, tax year, and type of information being reported (W-2)
    • Name and telephone number of contact person
    • Note if the file is compressed or zipped

    Submit your W-2 file, along with the annual reconciliation, Form NC-3, to the agency.

    Form NC-3 can be completed and printed from QuickBooks.

    For information on how to send the file you have created in QuickBooks to the agency, including requirements for the external label, go to Publication DP-43.

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