Year-to-date (YTD) amounts on paychecks and pay stubs
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How QuickBooks determines year-to-date amounts.
How QuickBooks determines YTD amounts for new paychecks
Year-to-date amounts on new paychecks are made up of the following:
- The amounts on the current check
- The amounts on all existing paychecks (checks created through either QuickBooks Payroll or Assisted Payroll services) for this employee for this calendar year
- The amounts created as YTD summary transactions for this employee for this calendar year (from a YTD entry to summarize paychecks written before you started using QuickBooks' in-product payroll)
Even though a paycheck may have multiple salary or hourly rates (perhaps for different jobs worked during this pay period), QuickBooks summarizes all salary or hourly items into 1 year-to-date amount by payroll item. Remember, if you create new payroll items the year-to-date will reflect the amount for that payroll item only.
How QuickBooks determines YTD amounts for existing paychecks
Note: If the employee has existing paychecks with later dates, the year-to-date amounts on the new paycheck will include all paychecks for the year, even those with later dates, but only in the Preview Paycheck window. Upon recording the paycheck, all YTD totals will recalculate to show correctly on pay stubs and in the Review Paycheck window.
How QuickBooks determines YTD amounts for pay stubs
If you create new payroll items the year-to-date will reflect the amount for that payroll item only.