For new paychecks, QuickBooks determines the year-to-date amounts by the date of the paycheck, not the dates of the pay period. For example, if you write a paycheck dated January 3, 1998 to cover work done in December 1997, the year-to-date amounts are for 1998, not 1997.

Year-to-date amounts on new paychecks are made up of the following:

• The amounts on the current check
• The amounts on all existing paychecks (checks created through either QuickBooks Payroll or Assisted Payroll services) for this employee for this calendar year
• The amounts created as YTD summary transactions for this employee for this calendar year (either as a result of conversion from QuickPay or from a YTD entry to summarize paychecks written before you started using QuickBooks' in-product payroll)

Even though a paycheck may have multiple salary or hourly rates (perhaps for different jobs worked during this pay period), QuickBooks summarizes all salary or hourly items into 1 year-to-date amount.

When you first view detail for a paycheck created previously, the year-to-date amounts are those that were recorded when the paycheck was created. If you edit amounts on this paycheck, QuickBooks adjusts the corresponding year-to-date amounts on this paycheck. (However, a new check will show correct totals for the entire year.)

Note: If the employee has existing paychecks with later dates, the year-to-date amounts on the new paycheck will include all paychecks for the year, even those with later dates, but only in the Preview Paycheck window. Upon recording the paycheck, all YTD totals will recalculate to show correctly on pay stubs and in the Review Paycheck window.

If you print a pay stub, the year-to-date amounts on the pay stub will match those on the paycheck up to and including the same pay period.