Quick Search Results

    Not finding your answer?

    View More Results
    Top

    Box 1, 3 and 7 of form W-2 have incorrect amounts

    Article ID: 1002123

    Problem

    When you view your employee's W-2, amounts or wages reported on Boxes 1, 3 and 7 have incorrect amounts.


    The taxable wages for federal income tax (box 1) do not have to match the taxable wages for Social Security (box 3), Medicare (box 5), or state income tax (box 17). There are legitimate circumstances in which these amounts should be different. An example of this situation is if you have employees participating in Deferred Compensation such as 401k.

    For information on how amounts are reported on a w-2 and what each box means, see Clickable library of tax forms and click on W-2 form.

    Assumptions

    You have an active QuickBooks Payroll subscription and have updated your payroll tax tables.

    Expected Outcome

    You can edit the amounts in boxes 1 and 7 on the W-2.

    Details

    Some Tax Tracking choices in the Edit Payroll Item wizard affect box 1 or box 7 (but never boxes 3, 5, or 17). Changing this may change box 1 or box 7. As you select each Tax Tracking type, a short comment will appear to show how different payroll forms will be affected.

    If none of the choices is appropriate for your payroll item, but the item does affect the taxable wages in box 1, you must edit the W-2 form.

    To edit amounts reported on Form W-2:

    When reviewing a W-2, you can change the amount in any of the numbered fields as follows:

    1. With the W-2 form window opened, double-click the field that needs to be changed.
    2. Enter an adjustment in the adjustment window.
      • To reduce the total, enter a minus sign before the adjustment.
      • To increase the amount, enter a positive amount.
    3. Click OK.
    4. Click OK or Next on the Employee W-2 to record approval of changes.

    To undo an adjustment you entered on W-2 form:

    1. Double-click the field to get to the adjustment window.
    2. Delete the description and amount.
    3. Click OK.
    4. Click OK or Next on the Employee W-2 to record changes.
    Changes or adjustments made to the W-2 will affect only the W-2 form. Other payroll transactions will not be affected. To view your employee's year to date payroll data, create a Payroll Detail Review Report. You can also use this report to troubleshoot wage and tax calculation errors.

      Comments can not be added at this time.

      Top Answers

      Resources

      Most Used Forms

      Find and download individual and federal forms required for your business.

      Payroll Tax Support

      Stay in compliance, ensure you're up to date on all necessary tax agency information from Federal to State agency

      ViewMyPaycheck

      Give employees 24/7 access to payroll information they need.