Sick and vacation accrual issues after updating to QuickBooks 2010 Release 6
Problem
When creating paychecks, you notice that the sick and vacation available and accrued hours have increased beyond the maximum number of hours for each employee.
This is a known issue with QuickBooks 2010 Release 6 and will be be resolved in QuickBooks 2010 Release 8.
If your company gives sick and vacation time at the beginning of the year, you can select the Do not accrue sick/vacation option.
Until we have a permanent fix for this issue, use the workaround in Details.
Assumptions
You have an active QuickBooks 2010 Release 6 payroll subscription.
Expected Outcome
Your can use the workaround to correct sick and vacation accurals.
Details
To select the paycheck option Do not acrue sick/vacation:
On your next payroll open the Payroll Center.
Click Start Scheduled Payroll or Pay Employees.
Select the employees that you want to pay.
Click Open Paycheck Detail at the top of the employee listing.
Look at your employees? sick and vacation hours on the right. If your employees sick and vacation hours are doubling, select the Do not accrue sick/vac option on the right.
Click Save & Next to continue or Save & Close to finish editing employee paychecks.
Repeat this process for each payroll until we can release a fix for this known issue.
(Another option) To manually correct the available hours for sick or vacation time:
Access your list of employees:
- QuickBooks Pro or Premier: Choose Employee menu, choose Employee Center.
- Simple Start: Click Payroll in the upper menu. Click Employees. Select View/Edit Employees.
Double-click the employee to open the Edit Employee window.
Select Payroll and Compensation Info from the Change tabs drop-down list. In QuickBooks 2013: click Payroll Info tab.
Click the Sick/Vacation button.
Correct the information in the Hours available as of [date] fields in both the Sick and Vacation sections, and then click OK twice.
If necessary, repeat steps 2 through 4 for other employees.
Create the paycheck, again.
On the Employees top menu bar, select Payroll Center.
Click Pay Employees or Unscheduled Payroll.
Check if the Employees Name is highlighted in yellow.
Right-click the Employee Name and select RevertPaycheck.
Close the Enter Payroll Information window by clicking the lower X button at the top right corner of the screen.
Create the paycheck, again.
Check the Employee Sick & Vacation History Report to help you verify correct Sick and Vacation balances. Do one of the following:
- Chose Reports > Employees & Payroll > Paid Time Off List.
- Chose Reports > Employees & Payroll > More Payroll Reports in Excel > Employee Sick & Vacation History.
Available sick and vacation times should be correct.
