E-file your State W-2s from QuickBooks Desktop
If you have Assisted Payroll, please see this article for information about how Intuit handles your W-2s.
Most states do not offer direct E-Filing for state W-2s, but with your Enhanced Payroll Subscription and Microsoft Excel 2003 or higher, QuickBooks Desktop has a feature that will help you create a file that can be uploaded to their website (or sent via electronic media).
This service will have all states available on February 11th 2016.
Some states have changed their due dates to January 31st please verify your state due date for filing the W-2 data.
To know the type of your payroll subscription, go to Employees > My Payroll Service > Manage Service Key. To upgrade to Enhanced Payroll, see Migrate or change your payroll subscription.
Process Payroll Forms can also be accessed from the Payroll Center. From the Payroll Center click the File Forms tab.
Click on Employees > Payroll Tax Forms & W-2s > Create State W-2 E-file.
On the Welcome window, click Continue.
Note: Verify the Tax Year you are filing for is available.
On the QuickBooks Payroll state W-2 Filing window, click Continue.
Next to Select State, chose the state from the drop-down menu, click Get QuickBooks Data.
On the QuickBooks Payroll State W-2 filing - Updated window, click OK.
Correct any errors or add missing information into the file.
Click the Add-Ins tab to to locate the QuickBooks Payroll State W-2 drop-down menu. Click Start Interview.
Select the I understand that I must review my data and answer the following questions checkbox, click Next.
Note the file name and location. Click Next.
IMPORTANT: THIS IS THE FILE YOU SEND TO THE STATE. FOLLOW THE SPECIFIC AGENCY'S INSTRUCTIONS TO SUBMIT THE FILE.
Answer the questions in the interview and verify any autopopulated information. Click Next until you reach the End of Interview window.
Click Create W-2 File.
On the State W-2 File Created window click OK.
Note: The name and location of the file you will send to the state is located in the file information box for your convenience.
When the Save Workbook window open, click Yes to save the Excel workbook for your records.
W-2 filing instructions vary from state to state.
|Click the hyperlink to your state and follow the W-2 filing instruction for your state.|
|District of Columbia||Maryland||North Carolina||Virginia|
|Georgia||Massachusetts||North Dakota||West Virginia|