Split employee paycheck between live check and Direct Deposit
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An employee wants part of their paycheck deposited through direct deposit and part of it paid as a "live" check. QuickBooks Payroll cannot automatically process a split payment as a single payroll check. This article explains how to split a paycheck so that part of it is paid through direct deposit and the rest is paid as a live check.
You have an active payroll subscription with Direct Deposit service.
The employee can receive both a direct deposit check and a live check.
There are two solutions: creating two checks for the pay period or add a deduction item to a live check.
To create two checks for the pay period:
- Note: Using this method can cause federal and state taxes to be underreported because of the individual gross amounts on the separate checks. Advise employee before choosing this option.
Begin payroll as normal and process the direct deposit part of the paycheck first.
- Note: If you want to deposit a percentage of the check, calculate the percentage of the gross first. For example, say your employee earns $1000.00 gross. The employee wants 95% of their wages to be paid through Direct Deposit and 5% as a live check. The paycheck with direct deposit would have a gross of $950.00, and the live check would have a gross of $50.00.
When you are done with the direct deposit check, close the confirmation window and select Send later when QuickBooks prompts you to send the payroll.
Process an additional (unscheduled) payroll for the live check. Uncheck the Use Direct Deposit box in the paycheck detail screen, which changes the check to a live check for the remaining amount of the gross pay owed.
Print the pay stub and paycheck as needed and send your payroll data as you normally would.
To add a deduction item to the live check:
Begin payroll as normal and enter the paycheck information.
Add a deduction item, similar to a paycheck advance.
Use the deduction to reduce the check by the amount the employee wants to receive as a live check.
Complete the payroll and send it.
Choose Banking > Write Checks.
- Note:There are no additional processing fees for the live check, but normal direct deposit fees apply.