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    Create or set up new payroll items

    Article ID: 1000513

    Overview

    QuickBooks uses payroll items to track individual amounts on a paycheck and accumulate year-to-date wage and tax amounts for each employee. There are payroll items for compensation, taxes, other additions and deductions, and employer-paid expenses.

    If you are setting up a new company file, use the Payroll Setup Interview to set up all of your payroll. (IMPORTANT! NOT applicable for Assisted Payroll)

    If you have already set up your payroll, follow the steps below to create a new payroll item in QuickBooks.

    Assumptions

    You know what type of payroll item you would like to create in QuickBooks.

    Details

    To create a new payroll item:

    From the QuickBooks menus at the top, click Lists > Payroll Item List.

    At the bottom left of the Payroll Item List, click the Payroll Item dropdown button, and choose New.

    Select a setup method.

    Click Next, and follow the on-screen instructions.

    To edit a payroll item, see How to edit a payroll item

    Important: It is your responsibility to make sure the tax tracking type and taxability of a payroll item is correct. We do not make recommendations for setting up payroll items. Consult your tax advisor or accountant if you are unsure how an item should be set up.

    If you need to track certain expenses by employee type, you can use class tracking. For detailed information, search the in-product Help for "classes."

    Top Answers

    Resources

    Most Used Forms

    Find and download individual and federal forms required for your business.

    Payroll Tax Support

    Stay in compliance, ensure you're up to date on all necessary tax agency information from Federal to State agency

    ViewMyPaycheck

    Give employees 24/7 access to payroll information they need.