Create or set up new payroll items
QuickBooks uses payroll items to track individual amounts on a paycheck and accumulate year-to-date wage and tax amounts for each employee. There are payroll items for compensation, taxes, other additions and deductions, and employer-paid expenses.
If you have already set up your payroll, follow the steps below to create a new payroll item in QuickBooks.
You know what type of payroll item you would like to create in QuickBooks.
To create a new payroll item:
In QuickBooks Pro/Prem, go to Lists>Payroll Item List.
- Click Payroll on the top.
- Click Setup and Maintain and choose View/Edit Payroll Items.
At the bottom left of the Payroll Item List, click the Payroll Item dropdown button, and choose New.
For QuickBooks Simple Start, from the Related Activities list on the left, click the Add a payroll item link.
Select a setup method.
Click Next, and follow the on-screen instructions.
To edit a payroll item, see How to edit a payroll item
Important: It is your responsibility to make sure the tax tracking type and taxability of a payroll item is correct. We do not make recommendations for setting up payroll items. Consult your tax advisor or accountant if you are unsure how an item should be set up.
Common payroll items
|Hourly wage (can be used for overtime and holiday pay)||Set up hourly wage payroll items|
|Salary wage||How to set up a yearly salary payroll item|
|Sick and Vacation||Set up and pay sick or vacation|
|Overtime||Set up hourly wage payroll items|
|Bonus||Create a bonus payroll item|
|Other Payroll Items: Additions and Deductions|
|Tips||How to report tips in and out on employee paychecks|
|Employee advance/loan||Create employee advances and repayments|
|Other Payroll Items: Company or Employee paid contributions|
|Retirment benefits||Set up a retirement item for retirement benefits|
|401(k)||Set up Roth 401 (k) and Roth 403(b), and Roth 457(b) plans|
|Workers Compensation||Set up and edit Workers Compensation|