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    Customize a check voucher or pay stub

    Article ID: 1000512

    Overview

    Follow the steps below to customize the information that displays and prints on a paycheck voucher or pay stub.

    Details

    Check voucher only

    You can customize a check voucher to display and print account names.

    To print account names:

    Choose Edit > Preferences.

    Click the Checking icon, and click the Company Preferences tab.

    Select Print account names on voucher, and click OK.

    Note: If the check is not a paycheck or is not used for inventory purchases, the first 16 lines of the account name will be displayed. If the check is a paycheck or is used for inventory purchases, QuickBooks will display the payroll item or inventory item.

    By default, QuickBooks prints the following information:
    • Payee
    • Date
    • Amount (first 16 lines) and total amount
    • Memo (first 16 lines)

    Employee Pay Stub and Check Voucher

    You can customize an employee pay stub to display employee and company addresses and sick and vacation information.

    To add or remove this information from a pay stub or voucher:

    Choose Edit > Preferences.

    Click the Payroll & Employees icon in the icon list, and then click the Company Preferences tab.

    Click the Pay Stub & Voucher Printing button.

    In the Payroll Printing Preferences window, select or click to clear any of the checkboxes for displaying this information.


    Items you can select to print or not print on the paycheck vouchers or pay stubs:
    • Vacation & Sick used.  Enter a term in the Print as box to change how the term prints on the voucher or pay stub (such as PTO).
    • Legal company name
    • Federal employer identification number
    • DBA company name
    • Company phone number
    • Non-taxable company items
    • Employee social security number (Due to legal requirements, employee SSN numbers cannot be removed from pay stubs, but you can choose to only display the four digits.)
    • Only the last four digits of SSNs and bank account numbers
    • Hours for salaried employees  (Due to legal requirements, salary hours cannot be removed from pay stubs.)
    • Standard font size or Large font size
    • Print Intuit logo

    Click OK twice.

    Due to legal requirements, the following information cannot be removed from a pay stub:
    • Employee Social Security number (but you can remove all but the last 4 digits)
    • Salary or hourly rate, hours worked, and the amount of pay for the period
    • Pay period
    • Employee taxes
    • Deductions from and additions to wages
    • Taxable company contributions
    • Federal and state allowances and exemptions
    • Net pay
    • Year-to-date amounts for the preceding items
    • Company name and address

    1 comment

    Becky4/29/2013

    224

    I do payroll for a limousine company and when entering paychecks I do a detailed selection of each job the driver is being paid for. How can I get this detail to print on the employees paystub or run a separate report to accompany the paycheck so the employee knows which jobs the paycheck includes?

    Reply

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