How to set up manual payroll
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If you choose not to subscribe to a QuickBooks Payroll service, you can set up QuickBooks to allow you to manually calculate your employees' payroll (for QuickBooks Pro and Premier only).
You have QuickBooks Pro or Premier and have chosen not to use the tax table calculations as part of Intuit Payroll. Therefore you will do your own tax calculations on your paychecks.
Note: Manual payroll is currently unavailable in Simple Start.
You will be able to use the payroll features in QuickBooks without the tax calculations available with Intuit Payroll.
To set up manual payroll:
From the QuickBooks Help menu, choose QuickBooks Help (or F1 on your keyboard).
Click the Search tab, enter "manual payroll," and press Enter.
Select the topic: Calculate payroll taxes manually (without a subscription to QuickBooks Payroll).
Under the header Set your company file to use the manual payroll calculations setting click the link manual payroll calculations.
Click the link Set my company file to use manual calculations.
If you don't find the payroll features under the Employee menu, check that your preferences are set for payroll:
On the top menu bar, Choose Edit > Preferences.
Select Payroll & Employees.
Click on the Company Preferences tab.
Choose Full Payroll, and click OK.
- The manual calculations setting is applied immediately. You may not receive a message that indicates the change in your company file.
- If you click the Set my company file to use manual calculations link accidentally and want to reinstate payroll tax calculations in your company file, you must sign up for QuickBooks Payroll.
- If you already have a QuickBooks Payroll subscription and click the Set my company file to use manual calculations link accidentally, contact QuickBooks Payroll. Clicking this link does not cancel your QuickBooks Payroll subscription.