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    Align checks, invoices, and other forms for continuous-feed (dot matrix) printers

    Article ID: 1000509

    Overview

    When you set up printers in QuickBooks, you can use coarse and fine adjustments to align your checks, invoices, and other forms to print on continuous-feed printers.

    Use coarse adjustments only if you are using checks, invoices, or forms purchased from Intuit. Other continuous-feed forms can't be adjusted using this method. If your coarse adjustments are successful, you will not need to make fine adjustments.

    Expected Outcome

    You can align your forms to print correctly.

    Assumptions

    You have a continuous-feed printer and want to print checks and other forms from QuickBooks.

    Details

    Make coarse alignment adjustments:

    1. Make sure your continuous-feed printer is turned on and connected to your computer, and that the forms you want to print are in the printer's paper feed.
    2. Choose File > Printer Setup.
    3. In the Form Name drop-down menu, select the type of form to be printed (for example, Check/Payment or Invoice).
    4. In the Printer type drop-down menu, select Continuous (Perforated Edge).
    5. Click the Align button.
    6. For business forms only, select a template to use for alignment and click OK.
    7. Click the Coarse button, and click OK to print a sample form.
    8. Do not adjust your printer using the printer's controls. Instead, follow the onscreen instructions to adjust your printer automatically.
    9. Check the pointer line that QuickBooks printed across the middle of the sample, and note the number closest to the arrow points. Enter this number in the Pointer Line Position field and click OK. If necessary, QuickBooks advances the paper and prints another sample.

      Important
      : If QuickBooks prints a third sample when you click OK, something is wrong with the sample test print. Check your printer settings and make sure you are not adjusting the printer manually.
    10. Note the printer alignment position on the test form for future reference.

    Make fine alignment adjustments:

    1. Choose File > Printer Setup.
    2. In the Form Name drop-down menu, select the type of form to be printed (for example, Check/Payment or Invoice.
    3. In the Printer type drop-down menu, select Continuous (Perforated Edge).
    4. Click the Align button.
    5. For business forms only, select a template to use for alignment and click OK.
    6. Click the Fine button, and click OK to print a sample form.
    7. Check the alignment grid that QuickBooks printed on the sample to estimate how far to move the text.
    8. In the Vertical and Horizontal fields, enter a number to specify how much and in what direction to move the printed text on the form.
    9. Click Print Sample to test the form alignment.
    10. Click OK when the fine adjustment settings are correct, and then click OK to close the Printer Setup window.

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