Recreate a missing or deleted Direct Deposit payroll liability check
When Direct Deposit checks are created and sent, the check register will display all these paychecks with zero-dollar amount (which is normal), and one liability check in the net amount of all Direct Deposit checks sent together in one transmission, and the corresponding Direct Deposit fees. Under some circumstances, this liability check may have been deleted or voided, in which case it needs to be recreated.
The missing liability check will be in your QuickBooks.
You have an active payroll subscription with Direct Deposit.
There are 2 ways to recreate liability checks:
Memorize a Direct Deposit liability check.
- From the check register, open a liability check from a previous payroll.
- On the top menu bar, choose Edit > Memorize Liability Check.
- Click Don't Remind Me, and click OK.
- Click Save & Close.
- On the top menu bar choose Lists and then click Memorized Transaction List (or press CTRL + T).
- Double-click on the liability check you just had memorized.
- Edit the liability check so that it contains the same information (check date and amount) as the missing liability check.
- Click Recalculate.
- Click Save & Close, and then close the Memorized Transaction List.
- Look at the register to be sure the liability check is there.
- Go to the Direct Deposit Liabilities account, and check that the ending balance is still zero.
Write a replacement check.
- In QuickBooks, click on Banking > Write Checks.
- In the Pay to the Order of field, from the drop-down arrow, click QuickBooks Payroll Services.
- Enter the date of the liability check to be one day before the check date.
- Click the Expenses tab, click the Payroll Expense account, and in the Amount column (on the right), enter the total direct deposit fees.
- Directly below, click the Direct Deposit Liabilities account, and in the Amount column (on the right), enter the total amount of the employees' payroll.
- Verify the amounts are correct:
- The Direct Deposit Liabilities account should show a zero amount.
- The check register should show the correct balance.