Payroll Support

How to re-sort QuickBooks lists

Article ID: 1000456
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Overview

You can re-sort any of your lists to repair damaged list items. After you re-sort one or more lists, update the company file to include the changes by logging out of the company file and then logging back in.

Assumptions

You have an active payroll subscription and want to re-sort lists in QuickBooks.

Expected Outcome

Your lists will be repaired by being re-sorted.

Details

To re-sort one list at a time:

  1. Choose Lists and then choose the list that you want to re-sort, for example, Chart of Accounts.
  2. Choose View > Re-sort List.
  3. If you want to re-sort another list, close the list you just re-sorted and repeat the preceding steps.
  4. Close and reopen the company file.

To re-sort the name lists (Employee, Customer, Vendor, and Other Names) all at once:

  1. Choose Banking > Write Checks.
  2. In the Write Checks window, click in the Pay to the Order of field, and press Ctrl + L to open the Name List window.
  3. Select the Include inactive checkbox to display inactive names.

    Note: If the checkbox is grayed, there are no inactive names.
  4. Click Name and then choose View > Resort List and click OK.
  5. Close and reopen the company file.

To re-sort the name lists all at once if you do not have banking privileges:

  1. Choose Edit > Find.
  2. Click the Advanced tab and select Name in the Filter pane.
  3. In the Name field, click All Names and press Ctrl + L to display the Names List.
  4. At the bottom of the list, select the Include Inactive checkbox.
  5. Choose View > Re-sort List and then click OK.
  6. Close and reopen the company file.

If the previous steps do not successfully re-sort the name lists:

  1. Choose Company > Make General Journal Entries.
  2. Click in the Name column. and press Ctrl + L to display the Names List.
  3. At the bottom of the list, select the Include Inactive checklist.
  4. Choose View > Re-sort List and then click OK.
  5. Close and reopen the company file.

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