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    How to re-sort QuickBooks lists

    Article ID: 1000456

    Overview

    You can re-sort any of your lists to repair damaged list items. Missing names in your lists such Vendor or Employee List can be an indication of damage to these lists.

    After you re-sort one or more lists, update the company file to include the changes by logging out of the company file and then logging back in.

    Assumptions

    You have an active payroll subscription and want to re-sort lists in QuickBooks.

    Expected Outcome

    Your lists will be repaired by being re-sorted.

    Details

    To re-sort one list at a time:

    1. Choose Lists and then choose the list that you want to re-sort, for example, Chart of Accounts.
    2. From top toolbar of QuickBooks, choose View > Re-sort List.
    3. If you want to re-sort another list, close the list you just re-sorted and repeat the preceding steps.
    4. Close and reopen the company file.

    To re-sort the name lists (Employee, Customer, Vendor, and Other Names) all at once:

    1. Choose Banking > Write Checks.
    2. In the Write Checks window, click in the Pay to the Order of field, and press Ctrl + L to open the Name List window.
    3. Select the Include inactive checkbox to display inactive names.

      Note: If the checkbox is grayed, there are no inactive names.
    4. Click Name.
    5. From the drop down list, choose Resort List and click OK.
    6. Close and reopen the company file.

    To re-sort the name lists all at once if you do not have banking privileges:

    1. Choose Edit > Find.
    2. Click the Advanced tab and select Name in the Filter pane.
    3. In the Name field, click All Names and press Ctrl + L to display the Names List.
    4. At the bottom of the list, select the Include Inactive checkbox.
    5. Click the arrow next to Name and select Re-sort List.
    6. Click OK.
    7. Close and reopen the company file.

    If the previous steps do not successfully re-sort the name lists:

    1. Choose Company > Make General Journal Entries.
    2. Click in the Name column. and press Ctrl + L to display the Names List.
    3. At the bottom of the list, select the Include Inactive checklist.
    4. Click the arrow next to Name.
    5. Choose Re-sort List.
    6. Click OK.
    7. Close and reopen the company file.

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