Incorrect pay period dates entered for employees
Problem
Assumptions
The date for the Pay Period Ends field is wrong when you pay employees.
Expected Outcome
The date for the Pay Period Ends field is corrected on the next payroll when you pay employees.
Details
You cannot edit or change the pay period dates on paychecks already transmitted to the payroll service.
View any inactive and terminated employees.
- QuickBooks Pro and Premier:
- Choose Employees > Employee Center.
- Click the drop-down menu and choose Released Employees.
- Simple Start:
- On the top toolbar, click Payroll.
- Click Employees, and choose View > Edit Employees.
- From the Edit drop-down arrow, select Show Inactive Employees, if it is active.
- Right-click in the Employee list, and select Customize Columns.
- Click Release Date, and click Add.
If any inactive or terminated employees appear on the list and do not have a release date, do the following for each:
- Double-click the employee's name.
- In the Edit Employee window, from the Change Tabs drop-down arrow, select Employment Info.
QuickBooks 2013: Click the Employment Info tab. - Enter the appropriate release date.
If any inactive or terminated employees do not have a release date, skip the next step and proceed to the last step, Change the Pay Period Ends Date when Paying Employees.
Check and correct (if necessary) incorrect Pay Period Dates entered for employees
- In the Pay Employee window, look for the Last Pay Period End column. The latest date in this column will dictate the pay period end date for all employees.
- If there is an incorrect date in this column, do the following:
- QuickBooks Pro and Premier:
- Go to the Employee Center and select the name of the employee for whom you want a QuickReport.
- In the upper right corner, click Quick Report.
- Click Modify.
- Under the Display tab, under Columns to Display, click Paid Through. The Pay Period End date displays. The Date column displays the actual check date.
- At the top of the report, click Sort by, and click Paid Through.
- Set the date range to ALL.
- Verify that the Paid Through dates are correct.
- If any Paid Through dates are incorrect, do the following:
- Double-click the transaction, and click Paycheck Details to display the check.
- At the top right corner of the screen, edit the Pay Period End date.
- Click OK.
- Proceed to the last step, Change the Pay Period Ends Date when Paying Employees.
- In Simple Start:
- Click Payroll in the top toolbar.
- In the left navigation frame, choose See Payroll transactions you've created under Related Activities.
- Select Paychecks in the Show drop-down box and All in the Date drop-down box.
- Click Customize Columns and add Paid Through then click OK.
- Click the small down arrow to the right of the Employee column header to arrange names in alphabetical order.
- Review the list. If any pay through dates are incorrect, double-click the transaction and click Paycheck Details to display the check. Edit the Pay Period End date at the top right corner of the screen.
- Click OK to save your changes.
- QuickBooks Pro and Premier:
Change the Pay Period Ends Date when Paying Employees by selecting the correct Pay Period End date for the current pay period.
Once you create paychecks for all Employees listed, the Pay Period End date will be corrected for the next payroll run.
