Quick Search Results

    Not finding your answer?

    View More Results

    Sick and/or vacation time not accruing on paychecks

    Article ID: 1000294


    When you create paychecks for your employees, vacation and sick time does not accrue, even though you set it up to accrue.

    Expected Outcome

    Your employees' paychecks will reflect vacation and sick time accrued.


    You set up a payroll item for vacation or sick time.


    In QuickBooks 10 when you look at pay stubs for previous paychecks, the available vacation and sick time displayed is the current time accrued, not the time accrued when the paycheck was created.
    With Release 8 in QuickBooks 2011 or QuickBooks Enterprise V11, the sick and/or vacation balances are now stored within paychecks. Any paychecks created after QuickBooks is updated to Release 8, will reflect the sick and/or vacation balances at the time of paycheck creation.

    Sick and vacation may not appear to accure for the following reasons:

    • Payrolls items on the paycheck are not correct
    • Sick/vacation accruals are incorrect
      • Vacation or sick hours available.
      • Hours used in the year
      • Accrual period
      • Hours accrued is entered
      • Maximum number of hours is entered
      • Reset hours during new year is not checked (for employees whose vacation hours carry over to the next year)
      • Start date of the accrual is correct

    To determine how you set up the payroll item:

    If a payroll item is not set up correctly, an employee's vacation and sick time might not accrue. Vacation only accrues on regular pay items such as hourly wages or salary; it does not accrue on bonus items or any addition items.
    1. Choose Lists > Payroll Item List.
    2. In the Payroll Item List, double-click the payroll item used to pay sick/vacation. The Edit payroll item window will open.
    3. Look to the top of the the Edit payroll item window for the blue tool bar. The type of payroll item created will be noted before the name of the payroll item. For example:
      • (Sick Hourly Rate: XXXX)
      • (Hourly Wage: XXX)
    4. Verify the type of payroll item is correct. If the item is incorrect, use a different or create a new payroll item.

    To check the employee profile:

    1. In QuickBooks, click Employees > Employee Center.
    2. Double-click the employee's name to edit the information.
    3. Click the drop-down arrow on Change Tabs and change to Payroll and Compensation info.
      QuickBooks 2013: click Payroll Info tab.
    4. Click the Sick/Vacation button. The Sick and Vacation window will open.
    5. Verify and adjust the data as needed.



    Is there any way to set up payroll so that vacation pay does not accrue on holiday hours paid? We want to only accrue vacation on actual time worked including overtime, but not on holiday pay.


    Susan 5/22/2013

    Hi Nancy,

    Yes, you can set the preferences in QuickBooks to not accrue sick and vacation on sick, vacation or overtime hours paid. Check out this article with the detailed steps: Set up and pay sick or vacation. I hope this helps, have a great day.

    Comments can not be added at this time.

    Top Answers


    Most Used Forms

    Find and download individual and federal forms required for your business.

    Payroll Tax Support

    Stay in compliance, ensure you're up to date on all necessary tax agency information from Federal to State agency


    Give employees 24/7 access to payroll information they need.