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    Set up E-file and E-pay

    Article ID: 1000185
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    Overview

    Looking for more e-file/e-pay topics?

    E-File 941E-File State FormsE-Pay Tax Payment
    E-Filing (Processing) a Tax Form

    Reasons IRS E-File/E-Payments Reject     		E-file your state unemployment filings from QuickBooks

    Quick List of E-File & Pay Availability in QuickBooks    		E-Paying (Processing) a Tax Payment Check

    E-Payment or E-Filing Status

    Intuit understands the importance of accurate and timely payroll tax return filing. Our goal is to make your tax filings as simple as possible so that you can focus on running your business. E-File and Pay, lets you securely send your tax payments and filings directly from QuickBooks to the appropriate agency. It is a free service that comes with your Enhanced Payroll subscription.

    Expected Outcome

    You will be able to set up E-File and E-Pay in your QuickBooks.

    Assumptions

    You have an active Enhanced Payroll Subscription, your federal/state agency supports E-File or E-Pay, and you have the most current updates.

    Details

    Intuit understands the importance of accurate and timely payroll tax return filing. Our goal is to make your tax filings as simple as possible so that you can focus on running your business. E-File and Pay, lets you securely send your tax payments and filings directly from QuickBooks to the appropriate agency. It is a free service that comes with your Enhanced Payroll subscription.

    There are several steps to take to enroll and activate E-File and E-Payments in QuickBooks.

    Ensure your Enhanced Payroll subscription is active.

    Confirm that your agency supports E-file or E-Pay from QuickBooks.

    During the next two steps, you may be advised to enroll with the federal/state tax agency directly. If so, make sure to do so before filing forms or payments through QuickBooks.

    Activate E-file using the QuickBooks Payroll Setup interview.

    1. Choose Employees and Payroll Center.
      (Simple Start: Click Payroll and then Payroll Center).
    2. Select Related Form Activities and then Edit Filing Methods.

    Use the following links to learn about enrolling for E-File of IRS forms 940, 911 or 944, or one of the following states: Colorado, Florida or Pennsylvania.

    Set up supported payroll taxes as scheduled payments for E-Payments.

    1. Choose Employees and Payroll Center.
      (Simple Start: Click Payroll and then Payroll Center).
    2. Select Related Payment Activities and then Edit Payment Due Dates/Methods.
    3. Follow the instructions provided in the Payroll Setup Interview.

    For more information on enrolling for IRS E-Payments with EFTPS, click here.
    Some states require that you E-File and E-Pay separately, while others require you E-File and E-Pay together. In order to avoid penalties or interest, it is critical that you understand what your state requires by clicking on the previous links.

    19 comments

    Magali Villarroel5/15/2013

    20

    This is the first year that we are using QB for payroll, but I wondering if I can see my e-file returns online in the agency's web.

    Reply

    Cindy3/25/2013

    I am mandated by NYS to file my Quarterly NYS45 electronically. However NYS does not accept pdf files to be uploaded which is the only option quickbooks provides me with. They only accept files with an extension of .txt or rpt. In desparate need of a solution since another quarter is about to end.

    Thanks!

    Reply

    Alan3/26/2013

    I have (finally) been assigned an account number for GA DOL and want to e-file and e-pay. Right now all I can do is send a paper check. I have found NOTHING anywhere here or in my system that allows me to switch this option. Please help!

    Thanks

    Reply

    Ronnie4/10/2013

    Would like to be able to e-file 941 every quarter. Saw that in order to do this we need to fill out an IRS Form 8655. My question is who is the Reporting Agent? Me or Quickbooks.

    Reply

    Violet5/1/2013

    20

    You only need to fill out the Form 8655 if you are an accountant and wish to e-file returns on behalf of your client. In this case, you will be referred to as the Reporting Agent.

    If you wish to learn more about this topic, see E-file for accountants

    I hope this helps and thank you for posting your comment.

    Sarah4/23/2013

    I am wondering if I can epay my Georgia UI? I cannot find a place to set up or choose epay and it is only giving me the option to write a check but then I do not know where to send the check if I just print it out of my payroll window.

    Reply

    Violet6/3/2013

    Hi Sarah,

    Our Payroll Tax Compliance site has the information you are looking for. It provides the filing and payment options available for your state as well as all the contact information to your state's tax agencies. Just click you state and scroll down the page to find the topic that is of interest to you.

    I hope this helps and thank you for asking.

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