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    Change or adjust amounts on Form W-2

    Article ID: 1000167

    Overview

    This article explains how to change calculated amounts on employee W-2 forms.

    Expected Outcome

    You will correct the amounts on the Form W-2.

    Assumptions

    You have not already provided the W-2 to your employee and they have not filed their personal income tax. If you need to correct a W2 that has already been filed, you must prepare a Form W-2C and your employee must file an amended personal return.

    Details

    To adjust amounts on a Form W-2:

    In QuickBooks, choose Employees > Process Payroll Forms.

    Select Federal form and click OK. (In QuickBooks 2014: Skip to the next step)

    Select Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal. (In QuickBooks 2014:  In the File Forms section, select the same form, and click File Form)

    In the Select Filing Period section, enter the correct year and click OK.

    Select the W-2 forms you want to adjust, and click Review/Edit.

    Right-click the amount you want to adjust and select Override.

    Change the amount. (The adjusted amount appears in green.)
    Note: If this is not the correct amount, right-click the adjustment and select Cancel Override.

    Repeat step 6 for any additional adjustments.

    Click Next if you have other W-2 forms to adjust.

    When finished, click one of the following, as appropriate: Save and Close, Print for Your Records, or Check for Errors.

    4 comments

    Erin3/14/2013

    Can the w-2c file be sent electronically?

    Reply

    Melody4/5/2013

    Hi Erin.

    Actually right now we can only print W2c. The article Embed links instead of providing the actual link. Use this format:

    Correct or amend W-2 forms will also help you regarding Amended W2.

    Hope this helps! Thanks for posting!

    Melody4/5/2013

    Hi Erin.

    Actually right now we can only print W2c. The article Embed links instead of providing the actual link. Use this format:Correct or amend W-2 forms will also help you regarding Amended W2.

    Hope this helps! Thanks for posting!

    Melody4/5/2013

    Hi Erin.

    Actually right now we can only print W2c. The article Correct or amend W-2 forms will also help you regarding Amended W2.

    Hope this helps! Thanks for posting!

    Comments can not be added at this time.

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