Payroll Support

Delete or hide an employee name in the Employee List

Article ID: 1000092
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Overview

This article provides the step by step instruction about deleting an Employee Record and/or hiding the employee's name in the Employee List.

Assumptions

If removing an employee name from the Employee List, the employee does not carry a balance or has not been used in at least one transaction.

Transactions include:

  • Paycheck
  • Timesheet data
  • Regular check

Expected Outcome

Your employee will be hidden or removed from the Employee List.

Details

If you have Assisted Payroll Service, you cannot delete an employee set up that has paychecks or wages associated with it. If the employee set up was created in error or is a duplicate set up, you will have to call the Payroll Service Support for assistance to get this issue corrected.

If your employee no longer works for you and you want to remove or hide the name in the Employee List, you can enter a release date or make your employee inactive in the Employee profile.

The steps provided below for deleting an employee name applies only if you have DIY or Enhanced Payroll subscription. 

To delete or hide an employee from your Employee List:

Locate the employee record.

  • In QuickBooks Pro and Premier: Choose >Employees >Employee Center. (If necessary, click the Employees tab).
  • In QuickBooks Simple Start: Choose Payroll at the top. In the Payroll Center, click Employees > View/Edit Employees.

Right-click the employee name.

Click Delete Employee.

Click OK.

If you know which transactions are associated with the employee, you can remove them to delete the employee. Only do this if removing the transactions won't affect your books.

To hide an employee name or make the name inactive:

Locate the employee record.

  • In QuickBooks Pro and Premier: Choose Employees > Employee Center.
  • In QuickBooks Simple Start: Choose Payroll at the top to enter the Payroll Center. Using the drop-down arrow, select Employees > View/Edit Employees.

Select the employee name.

In the Edit Employee window, select the Employee is inactive checkbox.

Click OK. The employee name no longer appears in the Employee List.

If you Hide/Inactivate an employee you will need to right click on the Employee List and select Show Inactive Employees in order to see them. 

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