Delete or hide an employee name in the Employee List
PrintOverview
This article provides the step by step instruction about deleting an Employee Record and/or hiding the employee's name in the Employee List.
Assumptions
If removing an employee name from the Employee List, the employee does not carry a balance or has not been used in at least one transaction.
Transactions include:
- Paycheck
- Timesheet data
- Regular check
Expected Outcome
Your employee will be hidden or removed from the Employee List.
Details
The steps provided below for deleting an employee name applies only if you have DIY or Enhanced Payroll subscription.
To delete or hide an employee from your Employee List:
Locate the employee record.
- In QuickBooks Pro and Premier: Click to Employees >Employee Center.
- In QuickBooks Simple Start: Choose Payroll at the top. In the Payroll Center, click Employees > View/Edit Employees.
Right-click the employee name.
Click Delete Employee.
Click OK.
To hide an employee name or make the name inactive:
Locate the employee record.
- In QuickBooks Pro and Premier: Choose Employees > Employee Center.
- In QuickBooks Simple Start: Choose Payroll at the top to enter the Payroll Center. Using the drop-down arrow, select Employees > View/Edit Employees.
Select the employee name.
In the Edit Employee window, select the Employee is inactive checkbox.
Click OK. The employee name no longer appears in the Employee List.
If you Hide/Inactivate an employee you will need to right click on the Employee List and select Show Inactive Employees in order to see them.
