Separate Form 940 and 941 custom liability payments
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To ensure that payments can be made to different vendors, create unique vendor names for them (for example, IRS 940 and IRS 941).
To assign a vendor to the liability:
Choose Lists > Payroll Item List.
Double-click the liability item and click Next. The Agency for employee-paid liability, Agency for company-paid liability, or Liability Agency window opens.
Click the Enter name of agency to which liability is paid drop-down arrow and select the vendor you created. For example, if the liability is Federal Unemployment, you would select the IRS 940 vendor you just created.
Click Next until you reach click Finish.
To pay your 940 and 941 liability payments as custom liability payments:
QuickBooks Pro and Premier
- Choose Employees > Payroll Taxes and Liabilities > Create Custom Liability Payments.
- Enter the correct date range for your liabilities and click OK.
- If applicable, select which payroll liabilities you want to pay, such as Federal Unemployment for your 940, or Federal Withholding, Social Security, and Medicare for your 941.
- Click Create.