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    Change Direct Deposit Primary Principal

    Article ID: 1000067

    Overview

    When you sign up for the QuickBooks Direct Deposit Service, you submit your company information including the:

    • Company Owner
      By default, the Company Owner is listed as the Primary Principal of your direct deposit account. For security purposes, all changes to your account (ex: bank account change, PIN change, etc.) that require a completed form or request letter must be signed by Primary Principal.
      For companies owned by more than one individual, the Primary Principal should be the authorized signer of the bank account for payroll.
    • Payroll Administrator
      Communications about your payroll transactions (ex: direct deposit confirmation, rejects, notice of change, etc.) are emailed to the Payroll Administrator.
    The following reasons may require for you to add or change the Primary Principal:
    • Listed principal is no longer with the company.
    • Board members or company officers have changed.
    • Authorized bank signors have changed.

    Details

    To request to change the primary principal:

    Accomplish the following requirements:

    1. Completed Primary Principal Change form.
    2. A request letter signed by all principals on the company letterhead explaining reason for principal addition or change.
    3. Photocopy of the new principal's government issued ID.
    If the request is to replace the current principal, both the current principal and the new principal must sign the request letter. In the event that the current principal is not available to sign the letter, please indicate the reason in your request letter.

    Send the requirements to Intuit either by fax (877-699-8996) or e-mail (SBPFCSOperations@intuit.com).

    To add a Secondary Principal:

    Recommended for companies wherein payroll is managed by an accountant.
    1. Accomplish the following requirements:
      • Completed Primary Principal Change Form.
      • A request letter signed by the primary and secondary principal on the company letterhead stating that they will be adding another principal.
      • Photocopy of the primary and secondary principals' government issued ID.
      • Send the requirements to Intuit either by fax (877-699-8996) or email (SBPFCSOperations@intuit.com).
      Processing takes 3 to 5 business days from the date the complete requirements are received. Please wait for an email confirming the status of your request.

      Incomplete documents might delay Intuit's ability to process your request.

      3 comments

      John4/12/2013

      50

      These changes for primary contact are necessary since the account has been inactive for 5 to 6 years, and the contact person listed is no longer available by phone with the accountant she worked for at that time, or otherwise. She has not been part of this company for over 6 years and cannot be reached. I am the President of Atlantic Boat ACR, Inc. and am now the primary contact person responsible for all account actions/activity.

      Reply

      Tamra5/15/2013

      40

      I have been on hold and on phone for an hour trying to retrieve a PIN for our company so we can do payroll...old employee left and we arent aware of any PIN on this account. Trying to recover a PIN has been a horrible process for the OWNER of this company...his name was nowhere listed with your company to do his own payroll....

      Reply

      Violet5/17/2013

      Hi Tamra,

      It seems that you are trying to recover the Payroll PIN you use to send payroll data to Intuit.

      If this is the case, please refer to the instructions provided in this article Change or Recover Forgotten Direct Deposit Pin.

      I hope this helps and thank you for posting your comment.

      Comments can not be added at this time.

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