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Add another Employer Identification Number (EIN) to your Company File
Article ID: 1000066
Problem
You have both an old and new EIN, but QuickBooks cannot process separate W-2s for each EIN within the same company file.
Consult your accountant or the IRS if you are not sure whether you need to file one or two W-2's for your employees.
Assumptions
You must have a new EIN and know the date your EIN was changed.
Expected Outcome
You will be able to create W-2 forms for both EINs.
Details
When a company changes EINs, the old EIN and new EIN are considered two separate entities. Because QuickBooks is designed to handle only one EIN per company file, it cannot separate the information for the old EIN from the new EIN.
To generate two sets of W-2 forms for employees, you must create a new company file for the new EIN. At the end of the year, you can print a set of W-2s for each company file, one set for the old EIN, and the other set for the new EIN.
Any transactions that were entered into the old company file after the EIN change must be removed prior to printing W-2s. Otherwise the old company's W-2s will have information that belongs in the new company and the W-2s will be incorrect.
