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    Change Employer Identification Number (EIN) in the Payroll Item List or Federal Liability Check

    Article ID: 1000043

    Problem

    Within the Payroll Item list, the Account ID column shows the EIN for all tax items. When you change the Employer Identification Number (EIN) in the Company Information window, the EIN shown here is wrong and not the same or missing.

    Follow the steps below to correct the EIN in the Payroll Item List and Federal Liability Check.

    Details

    Basic, Standard, and Enhanced Payroll

    To resolve this issue:

    In QuickBooks 2013 and earlier: Go to Company > Company Information.  Click the edit icon at the upper right.
    In QuickBooks 2014: Go to Company > My Company.  Click the edit icon at the upper right.  Click the Company Identification tab on the left.

    Change the Federal Employer Identification No. to a different number and then click OK.

    Go back to the Company Information or My Company window, and change the Federal Employer Identification No. back to the correct number.

    Click OK.

    From the Lists menu, select Payroll Item List. The Account ID should be correct.

    If the previous steps do not resolve the issue, begin the payroll setup:

    In QuickBooks 2013 and earlier: Go to Company > Company Information.  Click the edit icon at the upper right.
    In QuickBooks 2014: Go to Company > My Company.  Click the edit icon at the upper right.  Click the Company Identification tab on the left.

    Change the Federal Employer Identification No.

    Choose Employees > Payroll Setup to run Payroll Setup.

    Continue through Step 5 (Payroll History).

    Click Finish.

    If neither of the previous procedures is successful, try the following steps:

    Make a backup of the file

    Remove the service key.

    For instructions on how to remove a service key, see Edit or remove the payroll service key.

    In QuickBooks 2013 and earlier: Go to Company > Company Information.  Click the edit icon at the upper right.
    In QuickBooks 2014: Go to Company > My Company.  Click the edit icon at the upper right.  Click the Company Identification tab on the left.

    Change the Federal Employer Identification No.

    Re-enter the service key into QuickBooks, and restore payroll with the correct Federal Employer Identification No.

    Direct Deposit

     
    If you have Direct Deposit service, do not remove the service key. For help with removing and reentering the service key, visit www.payroll.com/contactus, select Payroll, and then click View Account Info.
     

    Assisted Payroll

     
    If you have Assisted Payroll, contact the Assisted Payroll team at 888.712.9702 for help with correcting this issue.

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    Resources

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