Important AlertsAdd an EIN to existing Basic, Standard or Enhanced Payroll subscription
Article ID: 1000024
PrintOverview
You can add a company to an existing Do-It-Yourself (DIY) QuickBooks Service such as Basic, Standard or Enhanced Payroll Service subscription with your QuickBooks financial software.
Limitation:
You must use the same registered copy of QuickBooks, on the same machine, to process payroll for all companies on a single payroll subscription. The contact information and payroll administrator for the payroll subscription will be the same for all companies you add to a single subscription. If you pay your employees with Direct Deposit (DD), you can have multiple companies (separate data files) with DD on the same DIY Payroll subscription.
Each QuickBooks Payroll service has a limit on the number of companies you can add to a single subscription.
These limits are based on company data files, not number of employees.
| Service | Maximum number of EINs |
|---|---|
| Basic Payroll | 3 |
| Standard Payroll | 3 |
| Enhanced Payroll | 3 |
| Enhanced Payroll for Accountants | 50 |
| Assisted Payroll | Each company is charged separately. Discounts apply for multiple companies. |
- QuickBooks Basic, Standard, Enhanced Payroll has a maximum of 3 companies (EINs).
- QuickBooks Enhanced Payroll for Accountants has a maximum of 50 companies (EINs).
If you purchased the subscription directly from Intuit prior to creating a payroll company file, please see the alternative steps below.
Assumptions
You must have an existing payroll subscription.
Expected Outcome
You will add an EIN to your subscription.
Details
To add a company EIN to an existing DIY Payroll Service in QuickBooks Pro and Premier:
These steps will only work if the company file that has the EIN you want to add doesn't already have an existing payroll service in it.
From the top menu bar, select Employees > Payroll > Use My Existing Payroll Service.
In the Account Maintenance window, select Add File.
Select the Add to Subscription Number XXXXXXXXXX-[SUBSCRIPTION NAME] radio button.
- If you do not see your own subscription in the list, select Other: I have an existing subscription and a Zip Code and enter your information.
- If you do not see the Add to Subscription Number XXXXXXXXXX-[SUBSCRIPTION NAME] radio button, a payroll service has already been validated in the company file.
- If you wish to add the EIN under your own or current subscription, remove the validated payroll service first then repeat step 1.
Click Next.
When the Review Information window opens, click Next to add the company EIN below for no additional charge.
Click Print, or Return to QuickBooks. A Validating Payroll Subscription window opens and the service is added automatically.
Check the service key.
- From the top menu bar, select Employees > My Payroll Service > Manage Service Keys.
- Click View to display the new service key with an Active Status.
If you purchased a subscription directly from Intuit prior to creating a payroll company file, then the subscription number will not be available when you click Use My Existing Payroll Service. Please use the following steps in this instance.
- Get the service key of the EIN you are adding.
- Use our Automated Service Key/Disk Delivery key tool, or
- Call 800.624.2106, press option 1, and follow the instructions.
- When you provide the EIN you will be given a unique service key. If you receive updates by disk, please use the automated service key/disk delivery key tool.
- From the top menu bar, select Employees > Payroll > Enter Payroll Service Key.
- Click Add and enter the service key as one number with no hyphens.
- If the company file already has the payroll service key in it click Edit instead of Add, and then enter the service key.
- Click Next.
- Click Finish.
A new Tax Table will be downloaded and payroll functions will be activated in the QuickBooks company file.
To move a company EIN to another QuickBooks Basic, Standard or Enhanced Payroll subscription, please call QuickBooks payroll support at 800-624-2106.
To remove a payroll subscription, see Edit or remove a payroll service in QuickBooks.
See also How to change Employer Identification Number (EIN) in the Payroll Item List or Federal Liability Check.
