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    New York Payroll Tax Compliance

    State:

    New York

    NY Tax Forms

    Agency Form Detail

    • Form ID Tax Code Form Name  
      NY New Hire Report UI New Hire Report View
      Payroll Report UI View
      MTA-305 WH Employer's Quarterly Metropolitan Transit Tax Form View
      NYS-1 WH Return of Tax Withheld Payment Coupon View
      NYS-45 WH/UI Quarterly Combined Withholding, Wage Reporting, And Unemployment Insurance Return View
      NYS-45-ATT WH/UI Quarterly Combined Withholding, Wage Reporting, And Unemployment Insurance Return - Attachment View

    New York Withholdings

    Agency Contact Information

    • Agency Name

      New York State Department of Taxation & Finance

    • Vendor Payable Name

      NYS Income Tax

    • Mailing Address

      NYS Tax Department
      W.A. Harriman Campus
      Albany, NY 12227

    • Phone Numbers

      Business Tax Information
      518-485-6654

    • Support Website URL

      http://nystax.custhelp.com/app/ask

    • Agency Website URL

      http://www.tax.ny.gov/bus/

    • Agency Info Effective Date

      Nov 5, 2011

    • Agency Holidays

      New Year’s Day - January 1
      Martin Luther King, Jr. Birthday - January 20
      Presidents' Day - February 17
      Memorial Day - May 26
      Independence Day - July 4
      Labor Day - September 1
      Columbus Day - October 13
      Veterans' Day - November 11
      Thanksgiving Day - November 27
      Christmas Day - December 25
    • Holiday Effective Date

      Jan 1, 2014

    • Agency Account Number Formats

      Account Number Name

      NY State Dept of Taxation and Finance WH Identification No.

    • QuickBooks Employer Account Number Format(s)

      999999999 9 or 99999999999 9

    • Account Number Effective Date

      Jan 1, 2008

    Agency Withholding Details

    • WH Supported?

      Yes

    • Allowance Amount Detail

      Table B - Deduction Allowance:
      Single = $7,250
      Married = $7,750

      Table C - Exemption Allowance:
      Single or Married = $1,000 per exemption claimed

    • Supplemental Rate Detail

      9.62%

    • Effective Date

      Jan 1, 2014

    • W4 Requirements

      Can Use Federal W4?

      No

    • Effective Date

      Jan 1, 2014

    Agency Tax Payment Details

    • Tax Payment Name

      NY Withholding, NYC and Yonkers

    • Last Verified Date

      Dec 16, 2013

    Tax Payment Frequency Detail

    • Payment Frequency Payment Name  
      3 Day Filer NY Withholding, NYC and Yonkers View
      5 Day Filer NY Withholding, NYC and Yonkers View
      Quarterly NY Withholding, NYC and Yonkers View

    Electronic Mandate Requirements

    • Employer Filing Requirements

      WH/UI Filing: Employers that report 250 or more employees/payees in four consecutive quarters must file electronically.

    • Employer Payment Requirements

      Employers whose withholding tax liability is $100,000 or more for the previous fiscal year (July 1 - June 30) must pay electronically.

    • Effective Date

      Nov 1, 2008

    Unemployment Tax

    Agency Contact Information

    • Agency Name

      New York State Department of Labor

    • Vendor Payable Name

      NYS Employment Contributions and Taxes

    • Mailing Address

      General Employer Inquiries:
      Department of Labor
      W A Harriman Campus
      Building 12, Room 356
      Liability and Determination Section
      Albany , NY 12240-0322

      Employer Accounts:
      WA Harriman Campus
      Unemployment Insurance Division
      Employer Account Adjustment Section
      Albany, NY 12240-0415

    • Phone Numbers

      General Employer Inquiries:
      518-457-2635

      Employer Accounts:
      888-899-8810

    • Support Website URL

      https://labor.ny.gov/secure/ui/ui-contact-form.shtm

    • Agency Website URL

      http://www.labor.ny.gov/ui/employer.shtm

    • Agency Info Effective Date

      Nov 1, 2013

    • Agency Holidays

      New Year’s Day - January 1
      Martin Luther King, Jr. Birthday - January 20
      Presidents' Day - February 17
      Memorial Day - May 26
      Independence Day - July 4
      Labor Day - September 1
      Columbus Day - October 13
      Veterans' Day - November 11
      Thanksgiving Day - November 27
      Christmas Day - December 25
    • Holiday Effective Date

      Jan 1, 2014

    • Agency Account Number Formats

      Account Number Name

      NY State Dept of Labor UI Employer Registration No.

    • QuickBooks Employer Account Number Format(s)

      9999999 9 or 99-99999 9

    • Account Number Effective Date

      Jan 1, 2004

    Agency Tax Rate Detail

    • Minimum Rate

      2.025%

    • Maximum Rate

      9.825%

    • New Rate

      4.025%

    • Rate Effective Date

      Jan 1, 2013

    • Employer Wage Base

      Wage Base Amount

      $10,300.00

    • Wage Base Effective Date

      Jan 1, 2014

    Agency Surcharge Detail

    • Surcharge Name

      Reemployment Service Fund

    • Creditable to FUTA

      No

    • Fixed Rate

      0.075%

    • Wage Base Amount

      $10,300.00

    • Surcharge Effective Date

      Jan 1, 2014

    • Last Verified Date

      Nov 25, 2013

    Agency Tax Payment Details

    • Tax Payment Name

      NY UI and Re-employment Service Fund

    • Last Verified Date

      Jan 3, 2014

    Tax Payment Frequency Detail

    • Payment Frequency Payment Name  
      Quarterly NY UI and Re-employment Service Fund View

    Electronic Mandate Requirements

    • Employer Filing Requirements

      WH/UI Filing: Employers that report 250 or more employees/payees in four consecutive quarters must file electronically.

    • Employer Payment Requirements

      Employers whose withholding tax liability is $100,000 or more for the previous fiscal year (July 1 - June 30) must pay electronically.

    • Effective Date

      Nov 1, 2008

    Other Payroll Taxes

    • State Disability

    Agency Contact Information

    Agency Tax Rate Detail

    • Employer Wage Base

      Wage Base Amount

      $11,440.00

    • Wage Base Effective Date

      Jan 1, 2008

    • Employee Rates

      Fixed Rate

      0.5%

    • Rate Effective Date

      Jan 1, 2008

    • Employee Wage Base

      Wage Base Amount

      $6,240.00

    • Wage Base Effective Date

      Jan 1, 2008

    New York Local Tax

    Agency Local Tax Rate Detail

    • Local Tax Name  
      NY - Yonkers City Nonresident View
      NY - City Resident View
      NY - Yonkers City Resident View
      NY - MCTMT (Transit Tax) View

    E-file & Pay

    Employer Registration

    Withholding Tax

    • How does the agency prefer the employer to register?

      Online

    • Where can I find out more about the agency process for registration?

      https://applications.labor.ny.gov/eRegWeb/eRegInitialPart1.html

    • Is there a registration fee?

      No

    • What is the name of the form to use for registration?

      NYS-100 Online Employer Registration

    • What is the link to the form for registration?

      https://applications.labor.ny.gov/eRegWeb/eRegInitialPart2.jsp

    • Additional information about the registration for this state.

      We do not require a POA at sign-up because the state will only accept a POA that is signed by the Intuit Representative at the time they are working an issue, so it doesn't make sense to get one ahead of time.

      On the UI website there is a link to the Online Business Registration. On the WH Website there is no such link.

    Unemployment Insurance Tax

    • How does the agency prefer the employer to register?

      Online

    • Where can I find out more about the agency process for registration?

      https://applications.labor.ny.gov/eRegWeb/eRegInitialPart1.html

    • Is there a registration fee?

      No

    • What is the name of the form to use for registration?

      NYS-100 Online Employer Registration

    • What is the link to the form for registration?

      https://applications.labor.ny.gov/eRegWeb/eRegInitialPart2.jsp

    • Additional information about the registration for this state.

      We do not require a POA at sign-up because the state will only accept a POA that is signed by the Intuit Representative at the time they are working an issue, so it doesn't make sense to get one ahead of time.